Utility Commission Minutes - December 2006
(12-15-2006)

CITY OF ROSEBURG

UTILITY COMMISSION MEETING

DECEMBER 14, 2006

MINUTES

CALL TO ORDER: Vice-Chair Fred Dayton called the City of Roseburg Utility Commission to order at 3:31 p.m. on December 14, 2006, in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Commissioners Brad Kelsay, Doug John, Fred Dayton, and Dick Filley

Absent: Chair Phil Gale and Richard Weckerle

Others Present: Jim Harper with HDR Engineering

Attending Staff: Public Works Director Clay Baumgartner (left at 4:00 pm), City Civil Engineer Dick Hutton, City Civil Engineer Nikki Messenger, and Public Works Secretary Chanelle Rogers.

APPROVAL OF MINUTES: John moved to approve the minutes of the November 9, 2006 meeting. Motion was seconded by Filley and carried unanimously.

DISCUSSION ITEMS:

Storm Drainage Master Plan and Utility Design Standards: Hutton introduced Jim Harper with HDR Engineering. Harper informed that they are just getting started on developing the design standards for the storm water system. They will develop a capital improvement program for projects that correct storm drain problems with in the system, then will look at the utility rate to see if there is enough money to cover the infrastructure or if it is not acceptable to change the rate then they will make the capital improvement program match the funding. He provided a map showing where most of the drainage problems are within the city; along Newton Creek there are several problems there. Harper informed that each problem area would be summarized, which will include a problem summary, technical details, and a potential solution. This is great timing for the Storm Water Master plan because the TMDL (Total Maximum Daily Load) which is a study that was done on the Umpqua River. DEQ signed an agreement with EPA in February of 2000 saying that they would handle the Umpqua River TMDL; they are the organization that has studied it and are developing the management plan for the Umpqua River. In February thru April of 2006 the TMDL had been developed by then and was open for Public comment, you can find those comments on the Internet on the DEQ website, after those comments were received they formalized a document and sent a copy to The City of Roseburg and to the EPA for comments. After the document is finalized then the City of Roseburg has 18 months to develop a water quality management plan. What that entails is that there are 6 measures that need to be addressed; these are the requirements of the Water Quality Management Plan. Some of these requirements are things that the city is already doing it just needs to be documented that it is being done and some is new. The items are pollution prevention, public education outreach, public involvement and participation, illicit discharge detection and elimination, erosion control program, and storm water design standards for new development. Baumgartner inquired about the requirement of the storm drains and catch basins to have a filter. Harper informed that he didn’t think DEQ is going to push requiring all catch basins to have filters; he thinks that was just a special condition because it was being discharged into a wetland. Hutton went over a few of the problem areas on the map that was provided by HDR Engineering.

INFORMATIONAL ITEMS:

Agenda Items for January meeting: Hutton informed that Murray, Smith & Associates will present the draft City of Roseburg Water Treatment Facilities Preliminary Design Report & Long Range Water Supply Evaluation to the Utility Commission at the January meeting. Dave Lee with Pace Engineers will give a presentation on Fulton Street also at the January meeting.

Attendance Summary: An attendance summary was included in the agenda packet; this will make it easier for the Commission members to make sure they are meeting the required 75 percent attendance.

BUSINESS FROM THE COMMISSION: Dayton inquired if it was the February meeting that had been looked at to have the annual dinner meeting? Hutton informed he would check with Baumgartner.

Dayton feels that the commission needs to review the fee increases since they may need to explain to the new Council members why the fees are being increased like they are. Hutton informed that HDR is having someone look at the rates and fees he wondered if it would be better to discuss this item after that study has been completed.

AUDIENCE PARTICIPATION:

NEXT MEETING DATE: January 11, 2007

ADJOURNMENT: Meeting adjourned at 4:46 p.m.

________________________________

Chanelle Rogers, Public Works Secretary

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